Publish on Channels

To show your content on the screens, you need to create a booking on the channel which is used by your screens. You can use a single channel showing in fullscreen or have multiple channels on different areas of your screens.

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If you cannot see any screens or bookings, you should contact your administrator for help, since you are probably missing some permissions for the screens in question.

If a booking is connected to screens or folders that you don't have access to, it shows Cannot show booking details and you can't edit or move it.

Create a new booking

Video Guide

Configuration steps

Go to Publishing - Channels

Select channel

Here you can see the channels that you have access to. If you are using a standard installation, a default channel will show which plays media in fullscreen.

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You can use channels for different information or on different parts of a screen layout.

Learn more in Screen Layouts.

Click on a channel will open the calendar of that channel.

The calendar gives you an overview of the bookings that are scheduled on the channel, and you can see current and upcoming bookings in the schedule.

Create booking

Click New Booking to get started.

Add media

You can drag and drop media items directly to the playlist, or browse your computer to upload multiple media items at once.

If you use the Add media button, you can see more upload options.

• Media library
  • Use Media Library to select previously uploaded media or upload media to existing folders.

• Upload
  • Upload files from your computer.
• Use template
  • Use Smart Media templates to create your own message and publish directly on your screen. Read more
• More
  • See all sources, grouped into Basic, Content platforms, such as OneDrive, Google Drive and Pexels, and Other, such as Video stream, Webpage and HTML-widget. Which sources you see depends on your user profile.
  • Webpage shows content from different webpages. Read more...
  • Turn on Show in playlist menu to add the selected source directly to the Add media menu. The setting is remembered in this browser.

Media settings

Click on individual media items to see details and edit playback settings, audio (for video) and duration for each item.

info

If you upload a document with multiple pages (Word, PPT or PDF), you will be able to adjust duration for each slide in Smartsign.

You can also change the order of the items by dragging and dropping them in the playlist.

To remove an item from playlist, click the options button and select remove.

Booking settings

Customize the booking settings based on your needs.

• Status
  • Published plays the booking on its schedule, Draft saves it without playing it, and Waiting for approval saves it until someone who can publish sets it to Published. Choosing Deleted replaces Save with Delete. Statuses that your user profile doesn't allow are disabled.
  • Bookings waiting for approval are listed in the Bookings awaiting approval widget on the Dashboard and under the Waiting for approval filter in Bookings.
• Name
  • Use a clear and easily identifiable name for the booking.
• Description (optional)
  • Using a good description of your booking makes it easier if you are multiple users working with the screens.
• Color (optional)
  • Use different colors for your bookings to help you with a good overview if you use different bookings for corporate info, lunch menus etc.
• Schedule
  • A new booking starts with your default schedule. Unless you change it, that is every week, Monday–Friday, 08:00–17:00, from today with no end date. Click Edit schedule to change the schedule. Content plays only during the screen's active time unless Override screen active time is selected.
  • To change your default schedule, click your initials, select Personal settings and open the Booking settings tab. This is not available for on premise installations, where new bookings always start with the Monday–Friday 08:00–17:00 schedule.
  • In Edit schedule, the Basic tab sets the start and end, or No end date. The Advanced tab has the repeat options (Single occasion, Every day, Every week, Every month, Custom schedule), the play options (Continuously, Once per day, Fixed repetitions), All day and Add schedule. If you don't see Override screen active time, ask your administrator.
• Screen selection
  • Select screen if you only want to show booking on individual screens, otherwise it will play on all screens showing the channel.
• Channel
  • The channel the booking is scheduled on. Click Select channel to change it.
• Priority
  • Use priority to highlight certain content. Go to Booking priority below to learn more.
• Version history
  • Click Open to see earlier saved versions of the booking. Open a version and save the booking to restore it. Only shown for saved bookings. If you don't see it, ask your administrator.
• Preview
  • Click Open preview to see how this booking will appear on a screen. Shown when the booking targets at least one screen that you have access to.

Save booking

Press Save, review the summary and click Save & Publish now (or Save as draft or Save as waiting for approval, depending on the status) to complete the booking. You can now see it in the calendar.

When a booking is saved, the scheduled content will be downloaded to the selected screens and start playing when download is complete.

View existing bookings

You can see all the existing bookings for each channel in the calendar by going to Publishing -> Bookings

You can switch between channels in the upper menu.

There are three different views for managing your bookings. Switch between them with the icons next to the search box: Quick Publish, List and Calendar, from left to right. Which views you see depends on your user profile. All views show your available screens on the left side. When selecting a screen folder, you will see all bookings for that folder. All screens within that folder will show that content by default.

You can also select individual screens to show any screen-specific bookings.

Use the status filter (Published, Waiting for approval, Draft or Deleted) and Search to find bookings. Published also lists deactivated bookings. Searching, or choosing a status other than Published, switches to the List view.

Calendar

Bookings opens in the view you used last: Calendar the first time, and always Calendar when you open a channel from Channels. Here you can see and create bookings without limitations. You can select different views in the calendar to suit your needs like day, workweek or month.

In the week or day view, click or drag in an empty part of the calendar to create a booking for that time. Drag a booking to move it, or drag its edge to change its length. A repeating booking can't be moved to another day this way; open it and edit the schedule.

Quick Publish

Gives you direct access to all your booking and its content. You can easily add, remove or make minor changes to the bookings without having to open them individually.

Bookings that you mark as favourite are also shown in the Favourite bookings widget on the Dashboard, so you can access them directly at login. See Favorite bookings.

List

The List view will show all your bookings in a list. You can see all bookings for the screen folder or select individual screens to see their bookings.

Select several bookings to Delete them at once. Bookings that are already deleted are then deleted permanently. Export list (.xls) downloads the list as an Excel file. It is only shown if your user profile has the System reports permission.

Edit or remove existing bookings

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Edit or removing existing bookings will affect all screens showing this booking. Proceed with caution.

Calendar

Edit booking

1. Click on the booking to view playlist.

2. Add additional media or press the options button to remove content.

4. Edit name, schedule, screen selection or priority.

5. Press save to confirm the changes.

Remove booking

1. Click the options button on the booking.

2. Select Delete.

3. Confirm removal.

Quick Publish

Edit booking

1. All booking playlists will be shown.

2. Press edit and confirm to open booking.

3. Add media from computer or media library

4. Press the X button to remove content. Changes are saved instantly.

To edit name, schedule, screen selection or priority, press options and select view

Remove booking

Select Delete in the options menu and confirm removal.

List

Edit booking

Select the options button where you can select view to open the booking and edit the playlist.

Remove booking

Select Delete in the options menu and confirm removal.

Other booking actions

The options menu of a booking also has these actions, depending on your user profile:

• Copy opens a new booking with the same settings and "(copy)" added to the name. Save it to create the new booking.
• Deactivate stops the booking without deleting it. Select Activate to start it again.
• A deleted booking stops playing and moves to Deleted. To remove it for good, select Deleted in the status filter, open the booking's options menu and select Delete permanently.

Booking priority

The booking priority can be used to override the screens and show only specific information during a limited time.

A higher-priority booking will always override a lower-priority one. Click Set priority in the booking to choose Urgent, High, Normal (the default) or Low.

Example use-cases

• Critical information for all employees.
• Lunch menu during lunchtime.
• Welcome visitors to the company.

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Example

A standard booking shows content all day during the screen's active hours and has normal priority. If you create a new booking with high priority for a specific time, like 10:00–14:00, only the high-priority content will show during that time. After 14:00, the screen will go back to showing the normal-priority content.

If two bookings have the same priority, the screen will switch between them, showing both in rotation.

Favorite bookings

With favorite bookings, you can quickly access your most important bookings directly from the dashboard.

To mark a booking as a favorite, click the star button (Add booking to favourite bookings) when editing a booking. Favorite bookings are shown in the Favourite bookings widget on the Dashboard.