Spectra

Introduction

The Spectra data source is use to import data from the Spectra Hotel Management System by Spectra Systems,

Export from Spectra

Bookings must be exported as xml from the Spectra booking system and saved to a folder on the same computer where Smartsign Conference Importer is installed. This should be done either at a recurring interval or whenever there is a change in the bookings. Please contact Spectra Systems or your Spectra reseller if you need assistance with configuring this.

Installing

Run the Smartsign Wayfinder Importer setup application and follow the instructions to install the software on the computer where the Spectra xml export file will be stored. Once the setup completes you will be presented with a dialog to configure your connection to the Smartsign Server.

Input the connection details and click save. Please observe that you should not use an Admin or SiteAdmin user as this may result in bookings being deleted from channels. It is recommended that the user should have the userprofile "Wayfinder". In addition the user must have access to the Channels which it needs to update. Each room is represented by a Channel in Smartsign.

The Channels (= rooms) can either be created in advance or Wayfinder Importer can create them automatically based on the room-data that it imports.
 

Create Data Source

Login to Smartsign, go to Management -> Content -> Data sources and click on Create New.

First you need to select the service that will manage the data source. Select the appropriate service and then click Next.

Select Spectra Import and click Next.

Fill out the settings, referring to the settings table below, and then click Next.
Click Finish to create the data source.

Spectra Import Settings

Setting	Default	Description
User	user@example.com	Select a Smartsign user, we recommend creating a specific one for this purpose and it should have the Wayfinder user profile
Password	********	Provide the password for the user
UseID	False	Should be set to False
DateTimeFormat	MM-dd-yyyy HH:mm	Provide a DateTime format string that matches how the date and time is formatted in the XML output.
DescriptionXmlTag	Notes	Provide the XML tag name to read the booking description from
ResourceNameXmlTag	Roomname	Provide the XML tag name to read the booking resource name from
EventNameXmlTag	Eventname	Provide the XML tag name to read the booking event name from
CompareWithArchive	True/False	True: Compare input file with previous and skip import if there's no change
MatchLogos	True/False	Set this to False if don't intend to use logos True: Search Media library for images with filename or tag matching the booking name
CreateChannels	True/False	True: Create channels automatically from input file
MatchLogoExact	True/False	True: Match logo filename exactly False:Match partial
CombinedRoomNamesSplitFile	Path to file	A splitfile can be used to split combined rooms
InputFolder	Path to folder	Path to folder containing input files
ArchiveFolder	Path to folder	Path to archive folder where input files will be moved after import